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Personal Productivity is simply based around being able to focus on more of the right things with less time. When utilized properly, this skill can lower your stress levels, help you find that work/life balance you hear so much about, and take back control of your time and priorities.
Personal Productivity is simply based around being able to focus on more of the right things with less time. When utilized properly, this skill can lower your stress levels, help you find that work/life balance you hear so much about, and take back control of your time and priorities.
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Everyone wants to be as productive as possible. Some people struggle with organizing and scheduling the day to day, but priority management is about the part before this step. This skill is about measuring and connecting the amount of time it takes to perform specific tasks and assigning them a level of priority. All of this connects to the goals and vision and allows the individual to have the “Why” they schedule a certain way.
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High performing individuals leverage consistent scheduling practices to ensure they’re maximizing their time and using it to full effect. By blocking off common tasks in their schedule they’re able to create scheduling rules to ensure they’re consistently being productive. How do you help clients build a consistent schedule that captures their key events?
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Distractions arise, emergencies arise, but that doesn’t mean that everything in your calendar should go to waste. Slush time is about creating a block or blocks of time in your day that you set aside to deal with the unexpected or get ahead on other activities.
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It’s easy to assume that productive people just work harder. That’s not necessarily true. The key is to work smarter, not harder. One way to be smart and get more done is through leverage. If you’re not leveraging your time you’ll only ever be able to use the same 1440 minutes everyone else has. What tools do you use to help leverage your time?
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When you delegate properly you can propel yourself towards your goals quickly and efficiently. Remember, poor delegation can be just as bad as not delegating at all. How do you delegate or automate tasks to increase space? How can you hire someone to take over part of a role?
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One important productivity skill to set yourself up for success is Planning Your Schedule. This requires you making time each week to plan out your upcoming week. Ensure your tasks are having an impact on the goal and moving you toward your goal at a rate you are comfortable with.
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It’s not enough to just have a well-planned schedule. You have to know what to do if something changes, and how to stick to your plan. Distractions are the number one thing that will cause you to stray from your schedule and fall short on your goals. Learn how to stick to the planned blocks you have laid out for yourself.
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Just because it’s electronic mail instead of real mail, there is no reason to treat it any differently. If you were to let your emails accumulate for a bit like your normal mail, then you could tackle them all at once and be much more efficient. Email is a communication tool, not a to-do list. Do spend your entire day living in your inbox waiting for the one emergency. Instead, schedule a block of time to focus on emails. This allows you to manage your emails versus your emails managing you.
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We have all experienced massive burnout before, some of us experience it on a weekly or daily basis. The key to energy management is knowing what tasks you like, what tasks you hate, and what tasks you love. Understanding the balance of power consumption will let you know when it’s time to charge your battery as well as how much time you can spend doing certain activities.
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Becoming more productive is a skill that is often talked about, but rarely implemented. There is no magic wand that makes you a more productive person. You have to want it, earn it, and then enjoy it. The skills you have learned in this series will grant you your wishes, but only with intent and discipline. Take back your time, after all, it was yours, to begin with!
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